GET A QUOTE

MEETING ROOM MANAGER SYSTEM – Why you Can’t live without it

17th October 2017
Bernard
Digital Meeting Room Manager

MEETING ROOM MANAGER SYSTEM – Why you Can’t live without it

What marks out today’s office environments are the huge amounts of information, yet sometimes there is a significant lack of communication.

According to BARCO, the average employee in Europe spends more than quarter of their working hours in Meetings.

Is it any wonder that people consider a lot of meetings wasteful!  Business leaders expect a lot of meeting room technology, eight out of ten expect that the right technology will make meetings more productive.

The good news is, there are a lot of ways to improve the quality of meetings with meeting room managers

Besides of course setting a clear agenda and preparing the participants in good time, an efficient meeting room booking system will save significant money , time and resources in your organisation.

KEY BENEFITS OF A MEETING ROOM BOOKING SYSTEM

 

1. INTERRUPTIONS AT WORK AND DURING MEETINGS

There is still an increasing trend towards open plan and hot desking offices. This puts pressure on the demands for access to smaller, quieter meeting rooms, where they can concentrate solely on the task to hand.

There is nothing more annoying than the knock on the door followed by “When is this room available?”.

How can a Meetio meeting room booking system let you work undisturbed?

MEETIO ROOM IMMEDIATELY TELLS YOU IF A ROOM IS AVAILABLE OR NOT

Our Customers often tell us that one of their critical buying criteria is that the room displays need to be simple to understand.

I would dare to say that Meetio Room is one of the simplest room signage products on the market.

It uses a simple traffic light system on the tablets mounted outside each meeting room.

digital meeting room manager pwg.ie tallaght dublin, room booking system

RED indicates that the room is occupied,

Orange indicates that there is  limited availability between meetingsdigital meeting room manager pwg.ie tallaght dublin, room booking systemGreen indicates that the room is  available.

digital meeting room manager pwg.ie tallaght dublin, room booking system

 

2. THE HASSLE OF BOOKING ROOMS FOR SPONTANEOUS MEETINGS

Most companies have some form of meeting booking system integrated with their email platforms.

The problem is it isn’t easy to have a spontaneous meeting.There is a huge hassle involved in trying to find an available room: Oftentimes people take an empty room and start a conversation before they know it it is booked and they have to move and the process starts again.

MEETIO LETS YOU BOOK A ROOM BY TWO CLICKS

Meetio Room connects to the existing booking system and visualises the digital room calendar. Therefore you don’t have to check the rooms’ availability via email – the tablet outside each room shows this. With Meetio Room it’s so simple to book a room for a spontaneous meeting. Just go up to an available room and tap twice on the green screen and your room is booked!

3. OVERBOOKING

Over bookings are annoying, especially in shared office spaces because people are using different booking systems. Therefore two persons can end up booking the same room unintentionally.

MEETIO BOOK  GRANTS ACCESS TO EVERYONE REGARDLESS OF SYSTEM

With Meetio Book users from various room booking systems can book the same room.

It’s different in that it is a  web app that’s available for both desktop and phone.

And of course you can ask or invite people from outside the company.

4. ROOM AVAILABILITY

Oftentimes you have heard your co worker giving out about the lack of meeting rooms.

A huge waste of time and resources is involved in no shows: typically our customers see a rate as high as 30-50% no-shows!.

So plenty of booked rooms are wasted!

Last but not least, there’s the issue with people using rooms without actually booking them and in turn, others will believe the room is occupied.

The snowball effect is the following rooms are booked followed by no shows which in turn people use these rooms without actually booking them: finally others believe the room to be occupied. Sometimes the original ‘no show’ turns up late, a mess from start to finish.

All in all, room availability can be quite a hassle.

MEETIO ROOM CAN MAKE THE MOST OF YOUR ROOM RESOURCES.

To stop unused rooms and no-shows, Meetio Room has the “check in” function. Just set a time when the meeting should be cancelled, if not checked in, and the room then shows availability to others.

It also has the “end early” function, which frees up time and makes the room available to colleagues/coworkers.

One stand out feature of the Meetio room booking system is it’s room usage statistics software. It shows the room utilization rate, the no-show rate, meeting length and the number of participants. This can be invaluable information for organisations.

For further information and to arrange a demo, please contact Amo Sayed at the PW Group.

01 4057020

0879892426

amo@pwg.ie

#bookingroomsystem #meetingmanagement #resoursemanagment #bookingsystem #meetingsystems

For high quality booking room systems www.pwg.ie

meeting room manager details